Timesheets and time cards

What you’ll find here

Timesheets shows when each employee clocked in / out, took breaks, and earned tips. Use it to:

• See who is on shift right now.
• Review a single day across the team.
• Add or correct a time card manually (forgot to clock in / out).
• Spot issues: late, absent, missed clock-out, overtime.

Open HR → Timesheets. Pick Day or Pay period.

Day view — what you see

By default shows today (store timezone). At the top:

• Date picker.
• Filters drawer — team members, roles, Issues.
• Tabs — All and Needs review.

Each row is an employee for that day:

• Clock in / out with worked hours.
• Break minutes (split into paid / unpaid).
• Tips — cash and credit.
• Issues badge if anything is flagged.

Clicking a row opens Add / Edit time card with the full breakdown.

Pay-period view

Switch the toggle to Pay period, then pick the period (week / biweekly / monthly per your store config). Useful for payroll prep.

Add or edit a time card

From any row, click Edit time card (or + Add time card for a missing day).

Field	What to enter
Employee	Who’s missing / correcting.
Role	Their role for that day (optional — defaults to current role).
Clock in / out	Times and dates.
Breaks	One row per break — paid or unpaid, start, end.
Cash tips / Credit tips	Tip amounts received during the shift.
(optional) evidence	Photo or GPS check-in (manual cards often have none).

Saving writes the time card and adds it to the audit log.

Quick actions on a row

• Resolve issue — acknowledge a flag without opening the edit modal.
• Delete time card — only when an attendance day already exists. Audit-logged.

Filter by issue

Use the right-hand Filters drawer to narrow:

• All — every time card that day.
• Needs review — rows with one of: late, absent (stored), uninformed, overtime, missed clock-out, pending leave.

You can also pick a single issue (e.g. only late) to focus on one problem.

Leaves and time off

Managers review leave requests alongside timesheets — for absences with pay, sick days, or unpaid time off. Open HR → Leaves to see the queue.

Each row has a status: pending, approved, rejected, or cancelled. Approving moves the request onto the employee’s calendar; rejected ones stay in the list with a reason.

Common questions

An employee shows “Needs review — absent” but they were here. Edit the time card and add the clock-in / clock-out. Save — the issue clears.

Break minutes are negative. Total worked hours subtract unpaid breaks. If someone forgot to clock back in, edit the break row.

Tips missing from a card. Add them via Edit time card → Tips. The amount rolls into the Cash / Credit tips summary.

Pay period doesn’t match payroll. Ask your owner to confirm the pay period start in Stores → Configuration.

Related

• Employees and stores — role and store assignment.
• Work shifts — drawer / lane sessions (separate from timecards).
• HR Dashboard & Schedule — schedule planning and shift templates.