Skip to content
LionPOS

Step 2 — Stock in (Lots)

I. Goal

Section titled “I. Goal”

The real stock of every product is > 0, so the cashier doesn’t see “out of stock” at the counter.

II. What is a Lot?

Section titled “II. What is a Lot?”

A Lot (in the system menu labelled “Purchases”) is a goods-receipt voucher — one delivery from a supplier on one date. Each Lot has:

FieldMeaning
SupplierWho sent the goods.
WarehouseWhere you store them (Main store / Back stock / Warehouse A).
Received dateDefaults to today.
Items + qty + unit costWhat you received and how much you paid per unit.
Statuspending → delivered → (optional) declined.

A Lot adds to stock when it transitions to delivered. Stock stays put until you adjust (Step 4 covers the reverse — returning goods to a supplier).

Reference: Inventory → “Lots”.

III. Create your first Lot

Section titled “III. Create your first Lot”

Open Inventory → Purchases (/dashboard/inventory/lots) → + New Lot.

Purchases list

  1. Pick a Supplier (or create one — see Catalog & products → “Suppliers”).
  2. Pick a Warehouse (usually the default).
  3. Add items: search the catalog, enter qty + unit cost.
  4. Save — status = pending.
  5. Click Mark delivered when the goods physically arrive. Stock is added.

Cross-check the resulting stock

Section titled “Cross-check the resulting stock”

Stocks by item View the aggregated stock at Inventory → Stocks (/dashboard/inventory/stocks).

Receive goods against a purchase order

Section titled “Receive goods against a purchase order”

Goods receipt screen The Goods Receipt page — receive partial or full quantities against a PO.

IV. Common patterns

Section titled “IV. Common patterns”
PatternWhen to use
One Lot per deliveryMost stores. Use this as the default for everything.
One Lot per dayWhen many orders arrive on the same day from the same supplier.
Bulk importWhen migrating from another POS — use POST /api/v1/vendor/stocks/import-excel (up to 200 rows).

V. Checklist before moving on

Section titled “V. Checklist before moving on”
  • At least one Lot exists with status = delivered.
  • The real stock of the product matches the qty you received.
  • The unit cost field is filled (used for COGS in the finance reports).
  • The supplier is correct — fixing it later will break that supplier’s purchasing reports.

VI. Next step

Section titled “VI. Next step”

→ Step 3 — Take your first sale: step 3.

Section titled “VII. Related articles”